Association under the name
«HIPPOCRATES – ASSOCIATION OF GENERAL PRACTICE/ FAMILY MEDICINE OF GREECE»
CHAPTER 1 - Name – Head Office – Seal of Association
Name – head office
A non-profit Association is been founded, named HIPPOCRATES – ASSOCIATION OF GENERAL PRACTICE/ FAMILY MEDICINE OF GREECE, head office of the Association: Athens, Michalakopoulou Str 27, BO 11528. The head office of the Association can be changed by vote of the Board of the Association.
Seal of Association
The Association’s seal is circle-shaped, with name and year of foundation of the Association, circularly embedded. In the circle are placed the emblem mark of the Association and the blue colored initials of the Association.
CHAPTER 2 – GOALS AND MEANS
Goals of Association
Updating, education and training of General Practitioners/ Family Physicians, other specialists and health professionals. Inquiry and advocacy on higher standards for patient health care. Research in education. Continued medical education and professional development of General Practitioners/ Family Physicians of Greece and abroad. Support and insurance of appropriate medical care in the field of General Practice/ Family Medicine in Greece, promotion and advocacy of the role of General Practitioners/ Family Physicians in the Health Care System of Greece and of the scientific and professional issues of the members of the Association. Scientific research and survey in Primary Health Care and promotion as well as support in implementation of the conclusions in Greece and abroad. Collaboration (partnership, alliance) with patients’ organizations for best mutual understanding, interaction and health care provision. Promotion and advocacy of ethical, scientific and professional issues of Greek General Practitioners/ Family Physicians and insurance of their self - acting of medical practice in the sense of patients’ benefit. Assessment and accreditation of General Practitioners/ Family Physicians. Assessment and accreditation of Primary Health Care Units where General Practitioners/ Family Physicians practice. Community promotion of the characteristics of General Practitioners/ Family Physicians, their role in health care services provision and in prevention and health promotion awareness. Community promotion and awareness about the structure, the role and strengths of Primary Health Care in the holistic and continuous health care. Promotion, development and encouraging of volunteerism and solidarity in community. Any other activity not described or defined in the goals of the Association but strives for educational, scientific and professional development ,knowledge and skills updating of the members of the Association.
For the achievement of described goals and aims, the Association exerts the following activities:
Collaboration with relative (respective, appertaining) Greek and European authorities and organizations. Collaboration with other medical organizations in context of professional improvement of medical practice and criteria of shared activities in Greece and abroad for maintenance of best standards of medical education, medical ethics and patient care.
Any activity accepted by the Board of the Association which directly or indirectly promotes the goals:
3.1. Organizing Seminars, Congresses (local, PanHellenic and international), Public Debates, Postgraduate Education, Workshops and other activities of scientific communication with Greek and international public and private Organizations, Associations, Institutes and Foundations. IT based (Internet sites, e-learning, other virtual communications) and printed (Scientific Journals, books, posters, panels, publications) educational materials for updating, training, professional support and promoting awareness of health care professionals, patients, in the community. Sustaining a long term Committee of Survey of health care standards and systems. The conclusions of the Committee are to be presented to Ministry of Health at District and Prefecture level. Collaboration with other medical specialties’ and Health Sciences’ Associations, Institutes, Unions on defining ground rules (Recommendations, Guidelines) of collaboration and defining essential efforts for best shared care in the community.
Establishing continual medical training programs, securing scholarships for further training and education of the Association’s members in Greece and abroad, securing partnerships (for both educational and research purposes) with foreign agents of the European Union as well as private scientific organizations, establishing collaborations with universities and institutes both Greek and foreign. Establishing research programs and participating in national, European and/or international collaborations –subsidized or not- in the fields of Primary Healthcare and Public Health. Organizing conferences, seminars, lectures, public forums as well as producing physical and digital material with the participation of patients’ organizations. Using current, weighted and certified tools in measuring the efficiency and performance of General Practitioners/ Family Physicians as well as Primary Healthcare units while collaborating with various professionals and agencies in the creation and update of said materials. In order to achieve its goals, especially its moral and material reinforcement, the Association can establish committees which can includ non-members. It will issue a scientific journal (physical or digital) which will officially represent the Association’s policies and will be run by an Editorial Committee. The Board of the Association will determine the details of the committee’s founding. The Board will further the Association’s goals and objectives in its own discretion within the confines of the law.
The Association’s members are divided in regular, associated and honorary. 5.1. Regular members can be trainees and specialist General Practitioners/ Family Physicians who reside and work in Greece. 5.2. Associated members can be General Practitioners/ Family Physicians of the Greek Diaspora and other doctors or medical professionals involved, currently or in the past, with the field of Primary Healthcare and its promotion in Greece.
5.3. Honorary members can be individuals whose general activities aid in the contribution of the Association’s goals as well the field of Primary healthcare and are determined by the Association’s Board. Following the Board’s recommendation and the General Assembly’s decision it is possible for a departing President to be named Honorary retaining the right to speak in the Board and the General Assembly. Honorary membership is life-long and does not obligate the payment of fees. Honorary members do not have the right to vote and to stand.
5.4. Founding members are the individuals who established this Association and sign the present bylaws as well as its founding act. The founding members have the same rights and obligations as the regular members.
Members are registered in the Association along with full status as long as their application has been accepted by the Board. The application is submitted to the Board along with any related documents (title of speciality, certification of training) which prove the status of specialist or trainee General Practitioner/ Family Physician. The Executive Board confers within one month of the application’s submission and determines the acceptance of the individual as a regular member. Member registrations are allowed up to 2 hours before the beginning of an electoral assembly. In this case, the application and its related documents are reviewed in an emergency board meeting which occurs on the same day as the assembly. Once accepted, members gain the right to vote and to stand in the Association as well as any other rights derived from the present bylaws. The Executive Board can, by absolute majority, refuse an individual’s registration in the event of a pending disciplinary process by the Medical Association or any bodies of the National Health System, if an individual has been barred from public service due to a criminal conviction, or if an individual’s ethos is deemed harmful or opposite to the Association’s character.
Members are obliged: a) To cover their economic liabilities as described in the bylaws of the Association b) To comply with the bylaws and the decisions taken by the General Assembly (meeting) ant by the Executive Board of the Association. c) According to their abilities, to contribute to the realization of the goals of the Association d) To attend the General Assembly and to participate in the activities of the Association To avoid any activities confronting the goals of the Association
Debarment of members and secession of membership
The cancellation of members from the catalogues of the Association occurs by decision of the Executive Board: a) In case of debarment, a formal statement to the Executive Board is required b) In case of non-compliance to economic liabilities for three years Cancellation of members is proposed by the Disciplinary Board in case of: a) Unexcused non-attendance to two continuous General Assemblies (Meetings) for election of Executive Board and Committees of the Association b) Incompliance with the bylaws of the Association, do not follow the decision of the General Assembly or act against the goals and benefit of the organization. In these cases cancellation is preceded by written invitation of the member to apologize his/her actions to which they are obliged to respond in 30 days. If not, the Executive Board proposes cessation of membership during the next General Assembly. The proposal is recorded in the agenda of the Assembly. The members proposed to cancellation of membership are invited by written notification to attend personally the General Assembly and present their views. The General Assembly decides on the proposal off the Executive Board regardless of the absence of the member. .
The regular members in good standing have the following rights:
a) To attend the General Assembly, to vote for election of members of the Executive Board and other formal bodies of the organization, to be elected in those as well. b) To resign by written statement to the Executive Board of the Association. In case of delayed payments, the member have the right to arrange their fees by the end of the year of cancellation. The members in good standing are those who have paid their fee up to present year according to the date of General Assembly. Payments are allowed until the initiation of general meeting.
Funds of Association
10.1. Regular funds of the organization:
a) Annual fees and registration payments. Registration payment 30 (thirty) euros, annual fee 20 (twenty) euros. For trainees the annual fee is 50% of regular membership fee and registration fee is the same for all members. The Executive Board of the Association has the right to change the costs of membership if needed.
b) Utilization of assets of the organization c) Incomes from issuing journals and other written or electronic types of communication and publications d) Other legal funds such as incomes from public activities of the organization. 10.2. Irregular funds: a) Volunteer incomes from members requested by decision of the Executive Board b) Intentional contributions by members or others c) Donations, inheritance, sponsorships d) Any other legal incomes By decision of the Executive Board and depending on amount of contributions, titles of Great Beneficent, Beneficent, Sponsor and Donator are granted. Chapter 5
Bodies of organization – terms
The formal bodies of the organization are a) the General Assembly, b) the Executive Board, c) the Disciplinary Board, d) Election Committee.
The members of the Executive Board (President, Vice-President, General Secretary, Executive Secretary, Treasurer and four members at large) and the members of the Election Committee and Disciplinary Council are not allowed to be elected for more of 2 terms of three years in the same position.
The General Assembly is the superior and dominant body of the organization and decides on all issues except those subsumed in responsibilities of other bodies as described in the bylaws of the Association and by the law.
The General Assembly controls the administrative and economic actions of the Executive Board, accepts or denies the organization’s annual report for the previous year.
Elects the members of the Executive Board, the Election Committee and the Disciplinary Council.
Decides on modifications of bylaws, cancellation of membership, action plan of the organization. The General Assembly decides always by voting and never by acclamation. The members of the Executive Board, the Election Committee and the Disciplinary Council are elected by secret vote, also in case of trust issues towards the Administration, approval of accountability, personal issues and any other cases approved by decision of the General Assembly. Regarding issues other than those described above, the General Assembly decides by voting by hand and never by acclamation. General Assembly during which elections of members of the bodies of the organization are processed is announced as electoral-debriefing Assembly.
The General Assembly is defined as regular and exceptional and includes members in good standing regarding fees and payments (as described in Article 9).
a) Regular General Assembly: annual convening by decision of the Executive Board and by announced invitation to the members by any available way (notification, electronic messages, Internet posting) and by the Office of the organization.
The convening is announced at least a month earlier. The announcement contents the place and time of Assembly and the items of agenda and place and time of iterative meetings in case of absence of quorum. Time and place of iterative meetings can be changed by following announcement at least 10 days earlier.
b) Exceptional General Assembly: convening by decision of the Executive Board or based on request of 1/5 of members in good stand regarding fees and payments and agenda attached. The General Secretary is obliged to inform every applicant about the number of members in good stand. In this case the Executive Board is obliged to convene General Assembly within 30 days from the date of application. Issues not included in the agenda can be discussed after being presented by the Board or by a member and accepted by relative majority of 1/3 of present members.
III) Basic topics of General Assembly among others are:
Report of the Executive Board
Financial report on previous year and budget report for the next one
Report of the Election Committee
Absolution or not of any responsibilities of the Executive Board
Elections as described in the bylaws, the so called electoral-Assembly
Quorum of General Assembly
The General Assembly has quorum if 1/2 of members in good stand are present, as described in Article 9. In absence of quorum a second meeting within one (1) to 30 days is announced. Time and place is defined by decision of the Executive Board. In this case a quorum of 1/3 of members of good stand is required. If again quorum is absent a new meeting is announced within two (2) to 30 days with quorum regardless the present members in good stand. If a member is unable to attend the General Assembly, representation by another member is allowed if written authorization and certified original signature is presented. Representation by others is not allowed in cases of elections of bodies of the organization, changes of bylaws and decision related to cancelling of the organization..
Working process of the General Assembly
The President of the Executive Board, after reassuring the quorum of the meeting as described in previous
Article announces the initiation of working process of the General Assembly and then asks the present members to elect Chairman, Secretary and a member to chair the meeting. The Secretary keeps a record of discussions and decisions of the General Assembly in the journal of proceedings, given to him by the Executive Board. The Chairman and the Secretary are responsible for maintaining of order in voting as defined by the bylaws of the organization and by the law.
The decisions of the General Assembly require absolute majority except in cases defined differently in other Articles of bylaws.
Executive Board of Association
The Executive Board of Association has a purposeful approach. Directs the organization by the law and the bylaws of the Association. Manages the property of the organization and carries on the decisions of the General Assembly. Schedules and coordinates the activities of the organization supported by ancillary advising committees or collaborates with other persons and organizations.
The organization is administrated by Executive Board of 9 members, elected every three years by the electoral-debriefing Assembly of members of the organization. The composition of the Executive Board includes President, Vice-President, General Secretary, Executive Secretary, Treasurer and four members (2 specialists and 2 trainees). In positions of rank in the Executive Board only specialists are elected.
In absence of substitute member, at the earliest opportunity complementary elections are proceeded for the time until the end of term. Until the complementary elections are proceeded the Board is functioning with the required by the bylaws quorum.
The members of Executive Board meet regularly once (1) monthly and exceptionally if needed or if asked by at least two (2) members, who point the issues of agenda. In this case the President must convene Executive Board within 15 days, unless there is another urgent issue. The regular meetings of Board are held after an invitation by the President. In the invitation time, place and agenda are defined and announced at least 2 weeks earlier.
In urgent situations the meeting of the Executive Board can be held the day of invitation by the President. Topics of agenda for the next meeting can be proposed by any member of Executive Board. The Executive Board can and have to discuss topics proposed by at least 2 members or by delegation of at least 20 members of the organization.
Topics not included in the agenda are discussed only in circumstances as described above and if all members of Executive Board are present. The Executive Board has quorum when five (5) members are present, one of them is the President or the Vice-President.
In absence of quorum, five (5) members, after the third invitation by the President, the Executive Board has to announce elections when every invited complementary member has been absent.
The decisions of the Executive Board are taken by open voting if not laid down by other procedure according to bylaws or law and in absolute majority. Secret ballot is held if required by at least 2 members. The President or the Chairman do not have double voting rights but in case of tied vote the position of President or Chairman is dominant.
The decisions of the Executive Board are recorded in formal journal of proceedings. At the next meeting the report is read and signed by the President and present members.
In case of unjustified absence at three continuous meetings the member is cancelled by decision of Executive Board and replaced by the next complementary member. As for members of rank the replacement is held by election procedure as described above.
Members of Executive Board are responsible personally and severally against the organization and may be withdrawn by regular or exceptional General Assembly only after accusation and by decision taken by secret ballot. Number of 1/5 members in good stand has the right to request meeting for certain topic, proposal for accusation or deposition of member or members of the Board. In case of refused by the Executive Board request for meeting, General Assembly is convened by the members who requested the meeting.
In case of deposition of members, they are replaced by the next complementary members. In case of deposition or resignation of all or number of members without quorum for meeting and there are no more available complementary members, the present or by decision regulating the procedure of the next General Assembly, an Electoral Commission is elected to proceed to elections for new Executive Board or replacement of members to the end of term of Executive Board, according to relevant Article. .
The President represents the organization in front of any level and jurisdiction of Courts and Administrative Authorities and in front of any third.
Chairs the meetings of Executive Board and also the Assemblies prior of the election of Chairman and Assembly committee, convenes the Executive Board, defines the agenda in collaboration with the General Secretary, chairs the meetings, with the General Secretary signs documents, reports of meetings and any other relevant administrative document, with the Treasurer signs collection bills, payment orders and has the responsibility to supervise the exact implementation of the decisions held by the Assembly, the Administration, the bylaws of Association and other of relevant to legal or administrative decisions.
Responsibilities of Vice-President
In case of absence or difficulty the Vice-President substitutes the President in all responsibilities and rights. In case of vacancy covers the post until replacement according to described by the bylaws procedures. The President has the authority to assign to Vice-President certain responsibilities for certain time period.
Responsibilities of General Secretary
The General Secretary manages the Office of the organization, in collaboration with the President defines the agenda of Executive Board meetings, presenting relevant topics, supervises the editing of the meeting reports, keeps the seal of the Association, the records, the documents, the catalogue of members and in collaboration with the President, signs all Assembly and Administration documents and reports. In case of justified absence or difficulty the General Secretary is substituted by the Executive Secretary or by a member of the Executive Board.
Responsibilities of Executive Secretary
In case of absence or difficulty the Executive Secretary substitutes the General Secretary in all responsibilities and rights. The General Secretary has the authority to assign to Executive Secretary certain responsibilities for certain time period. By decision of the Executive Board, specific authorities and responsibilities can be assigned to Executive Secretary.
Duties of the Treasurer
a) The Treasurer carries out any collection and payment, issues ‘passed for payment’ vouchers and payment orders which are signed by himself, the President and the General Secretary or their replacements. b) No payments may be made without the approval of the Association’s Executive Board apart from miniature spending up to 1000 euro monthly for which the Board is notified in its following meeting. c) Keeps the Association’s collection, payment, and assets books. d) Is responsible for the Associations financial assets and reserves the right to keep up to 1000 euro cash for expenditures. This sum will be adjusted as necessary by the Executive Board’s decision or by the President’s action in urgent circumstances.
The remaining monetary assets are deposited in a recognized bank which is determined by the Executive Board. The Treasurer may withdraw part or the whole monetary sum by producing a document signed by himself, the President and the General Secretary or their replacements along with a relevant extract of the Executive Board’s decision. e) Compiles a detailed report of his management every three months or when it is urgently demanded by the Executive Board f) Is personally accountable for any misplacement of money and every financial mismanagement g) Is obligated to present the past year’s balance in the annual General Assembly and to submit the Audit Board’s report for approval. h) When unavailable the Treasurer is replaced by a council member determined by the Association’s Executive Board.
The Audit Board (A.B.), consisting of three (3) members is charged with the regulation and supervision of the Executive Board decisions and is elected like the E.B. for a three-year term. The A.B. elects its chair in its first conference. The A.B.’s duties are to oversee and supervise the E.B.’s executive acts; particularly the Treasurer’s and secure their legality. It ensures that payments and collections are carried out properly and that the necessary documentation is in order. It has the right to view the Association’s financial documents and books and check the treasury’s balance. At the end of every year, a report of the E.B.’s management is compiled and signed by all its members. This report is presented to the General Assembly by the President of the A.B. It also keeps a book of records where all its General Assembly reports and board conferences are logged. The A.B. reserves the right to call an urgent meeting of the E.B. for matters of its charge.
The Disciplinary Board (D.B) consists of three (3) regular members. It elects its chair in its first conference. Its members are elected along with the members of the E.B. The members’ term is three-year and coincides with the E.B.’s term. The D.B.’s duty is to handle member cases that have been deferred to it by the E.B. or cases where the Executive Board sees fit to handle on its own initiative. Its decisions are taken by absolute majority after the accused members, as well as any third parties dictated by the accused or the Disciplinary and Executive Board, have been called to testimony, hearing or apology. The accused and the witnesses are summoned by letter at an appropriate time (no less than 10 days after their written notification) and testify in person or in writing with an authenticated signature. After examining all the facts and forms an opinion the D.B. reaches a decision on the matters of guilt and penalty by majority vote and submits it to the E.B.. The E.B. examines the D.B.’s decision and carries out the appropriate penalties or exemptions at its own discretion, the E.B. is not obligated to commit to the D.B.’s decisions.
Types of Penalties
The types of penalties imposed are: (a) written reprimand, (b) censure, (c) forfeiture of membership privileges for a certain time and d) deletion . If the accused is a member of the E.B. or Disciplinary Boards they may not participate in any conferences pertaining to their case. . According to the disciplinary decision, the accused members may object the verdict to the B E.B. and request their case be examined by the next General Assembly which determines guilt and penalty by a secret vote.
On the President’s recommendation and the E.B.’s approval, travelling and accommodation expenses may be covered for the President, General Secretary and members of the Executive Board as long as they relate to Association affairs. Members of a different Association body or committee as well as all Association members or third parties that have been retained for Association affairs may have a right to the above mentioned expenses at the President’s or other Executive Board member’s recommendation and E.B. approval.
CHAPTER 6 – ELECTORAL ASSEMBLY
It is called every three years. The regular Association members not in arrears (article 9) first decide on the approval (or not) of the outgoing E.B.’s performance and proceed to elect a) the Executive Board, b) the Audit Board, c) the Disciplinary Board.
A three member (along with equal replacements) Electoral Commission is chosen by open vote at the General Assembly to carry out the proceedings. Association body candidates cannot be members of the Electoral Commission. The three regular members choose their own chair in secret. The electoral commission is charged with its duties at its election. It receives the registries, stamps, ballots and everything else related to the election. It is responsible for maintaining order. It carries out the proceedings according to the laws, the bylaws and the member registry. It temporarily confers on any discrepancy noted or objection presented. The exact time of the election is determined by the General Assembly and can take place at the same day following the Assembly or at another time and/or day decided upon by the Assembly. Its duration is determined by the Electoral Commission and can be extended if needed. When the ballot and online voting is enabled, the duration and procedures of voting by those means will be determined by the E.B. for the same days or 2-3 days apart but never before the calling of the Electoral Assembly. Once the election is concluded, the electoral commission sorts out the votes, draws up the respective lists and announces the results once all the observations, objections, conferences have been included in the proceedings’ record along with the commission members’ signatures and voting member names. The President of the Electoral Commission keeps the General Assembly’s minutes, the Association’s stamp and the ballots and presents them to the President of the new E.B. In the case of combination votes and/or joint candidature the items are presented to the candidate with the most votes.
The elections can be held at the same time in different polling stations within the territory. The relevant details pertaining to the form of voting that takes place beyond the Electoral Assembly’s place are determined by the E.B. and are announced at the calling of elections.
Supply of data to asking members
The General Assembly’s and electoral commission’s minutes are available to any member who asks for them, in writing, within 30 days. The E.B. is obligated to grant the desired data/copies in no later than 30 days’ time. Withholding such data by the E.B. must be documented and substantiated; the member can object this decision at a following General Assembly.
The calling of elections is announced by the E.B. four months before the foreseeable electoral assembly. The announcement is posted by letters or personal e-mails as well as being on display at the institution’s offices and its physical/digital media. Candidacies are submitted to the E.B. up to 60 days before the election. The candidacies are submitted by the head of every combination (each combination chooses their own leadership) or individually by each member for single and joint candidacies. The candidacies are submitted to the E.B. with a corresponding application in physical or digital form. In the case of a physical submission, the date is verified by the applicant. The E.B. examines the applications and announces the candidacies at the institution’s offices and official digital sites within 10 days of the final submission date. The outgoing E.B. is charged with printing out the ballots. Members who belong to other bodies of the same speciality (General Practice/Family Medicine) are unable to apply for candidacy in the Association’s bodies. The election of the Association’s bodies is done by a joint list where all the candidates are listed alphabetically or by the submission of combinations or by the listing of combinations and individual candidates. . In the case of a joint list, every candidate applies for the position they are interested in. The candidate with the most votes for any position takes the corresponding function, while the following candidates comprise the replacements for that function. For the specialist doctors, the members’ seats are taken by the 2 specialist candidates with the most votes, while the following candidates comprise the replacements for those seats. Likewise for trainees, the members’ seats are taken by the 2 trainee candidates with the most votes, while the following candidates comprise the replacements for those seats. In the case of combinations or combinations and individual candidates the seats are distributed according to the proportional representation principle. The process for the distribution of functions is described in article 31 of the current statute.
CHAPTER G – ESTABLISHING THE ASSOCIATION’S BODIES
Chapter 30 Executive Board A nine-member Executive Board, which is elected every three years according to the above, is responsible for the Association’s management. In the case of a seat vacancy, it is filled by a replacement. If a replacement is not present, additional voting procedures are held in order to fill the vacancy for the remainder of the E.B.’s term. The E.B. operates with the quorum demanded by the bylaws until these procedures come to pass.
Allocation of seats in the E.B
In the case of a joint list, the President calls the newly elected nine-member E.B to conference, no later than 15 days after the election. If the President fails to act within 15 days, the Vice-President calls the meeting. If the Vice-President is unable to call a meeting, duty falls with the General Secretary. If a meeting fails to be held yet again, the remaining members call to election according to the foreseeable procedures at an emergency General Assembly. If there are combinations, with or without individual candidates, the E.B’s first meeting is held by the combination or candidate with the most votes within 15 days after the election. In this case, if a meeting has not been held within 15 days, the runner-up combination or candidate, up to 3rd place, is charged with its calling. If a E.B meeting fails to happen altogether, the remaining members again call for elections according to the foreseeable procedures by summoning an emergency Electoral Assembly. The head of the combination or the individual candidate with the most votes is named President. The head of the 2nd combination or the individual candidate with the second most votes (provided those make up at least 20% of the valid ballots) is named Vice-President The head of the 3rd combination or the individual candidate with the third most votes (provided those make up at least 20% of the valid ballots) is named General Secretary. In the event of a tied vote, between combinations or individual candidates a lot is drawn for the seats of President (between the 1st tied votes), Vice President (between the 2nd tied votes) and General Secretary (between the 3rd tied votes). Any function seats that remain vacant after the above proceedings are filled by voting between the E.B’s members in a joint list. The outgoing E.B is present for the newly elected E.B’s first conference in order to update it regarding the state of the Association. The outgoing E.B delivers all of the Association’s data to the newly elected one according to the delivery and takeover protocols signed by both E.B s If the outgoing E.B fails to attend the meeting, the President of the newly elected E.B charges a member, via written assignment, with contacting the outgoing members in order to procure the necessary documentation and data.
In the case of joint list: The vacant board seats are filled with the runner-up vote for any function. If a function is left without a runner-up list, an emergency General Assembly is summoned and by-elections are held for that function. These by-elections are announced according to the electoral procedures stated in the present statute. If a E.B seat is vacated, it is appointed to the first vote runner-up, this is true for both specialist and trainee seats. If the runner-up list is exhausted, the E.B continues to function unless all four member seats are vacant. If a function that has been appointed to a replacement individual or the head of the 1st, 2nd or 3rd combination is vacated, the remaining combination member or individual candidate with the most votes is placed instead. If a member refuses their function assignment, the runner-up with the most votes is appointed. If the runner-up also refuses the function assignment, the seat is then appointed to a specialist doctor who is secretly elected by the B E.B’s nine members. • Trainees who have lost their trainee status depart the E.B and are replaced by the first trainee runner-up.
The Association’s General Assembly elects three regular member to serve in its Audit Board at the same time of the E.B’s election and for the same term. Once it is elected, the A.B. chooses its President amongst its members at its first conference.
The Association’s General Assembly elects a Disciplinary Board along with the E.B and the A.B. The Disciplinary Board consists of three members who secretly elect their President at their first conference. Candidates for the Disciplinary Board must hold a speciality title for at least 10 years.
The Association’s Books
The Association keeps the following books which are numbered and endorsed by its territory’s First Instance Court: Register of Protocol, Membership Registry, General Assembly Record, Executive Board Conference Record, Treasury Record, Asset Record and everything else is accordant to legislation and the present bylaws.
The bylaws, apart from the Association’s objectives, may be amended after a decision made by the General Assembly for which at least 2/3 of the total voting members are present. A voting member can recommend an amendment as long as they are not in arrears.
The amendment must be approved by ¾ of the regular members’ assembly..
Dismissal of Association Members
Apart from the above specifically mentioned circumstances, the Executive Board members can be dismissed by the General Assembly’s decision which is reached in accordance with article 12, paragraphs I and III as long as a dire cause is present and mentioned in the decision. In order to dismiss a regular or Executive Board member before their term a 50% +1 quorum of regular members not in arrears is needed along with the majority vote of present members. The dismissed member is replaced in accordance with the provisions of the present bylaws (article 32).
Dissolution of the Association
The Association is dissolved if: a) the General Assembly, which is specifically called for this reason, reaches such a decision. ¾ of the voting members must be present, and a decision is reached by vote of the ¾ present members b) The member count is less than 10 c) It is prescribed by law.
Property of organization
In case of dissolution of the organization, the General Assembly during which the dissolution is decided, also decides where the property will be transferred. Otherwise the property is transferred by the present to the Assembly President of Board. In absence of President, this responsibility along with an executive order and proxy is assigned to the wrest members of Executive Board, as defined by the bylaws of the organization.
Local or district units
Local units of the organization can be founded by decision of the Executive Board. The procedure of foundation and the rules are defined by the Executive Board.
Administrative year starts from the first day of January of each year and ends on the thirty first day of December of the same year. Exceptionally, the first administrative year stars from the date of foundation of the organization and ends on the thirty first day of December of the same year.
Any issue not mentioned in the bylaws of the organization is under the authority of General Assembly.
The present bylaws contents forty two (42) Articles divided in ten (10) Chapters. After been read clearly and loudly as to be heard, all founders sign the voted and certified Articles (Article to Article) in sense of agreement and acceptance of the text above.
Thessaloniki today May 16, 2015 HIPPOCRATES – ASSOCIATION OF GENERAL/ FAMILY MEDICINE OF GREECE